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松下F1200(p01-36)维修手册

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松下F1200(p01-36)维修手册

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Plain Paper Fax with 2-Line Digital Answering System Model No. KX-F1200 Please read these Operating Instructions before using the unit and save for future reference. FOR OPERATION ASSISTANCE, CALL 1-800-HELP-FAX Contents Chapt 1. Installation and Connection Chapt 2. Initial Preparation Chapt 3. Making and Answering Voice Calls Chapt 4. Transmitting and Receiving Fax Calls Chapt 5. Operating the Answering Device Chapt 6. Copier Function Chapt 7. Automatic Dialing Chapt 8. Advanced Operations Thank you for purchasing the Panasonic Telephone Answering System with Facsimile. Things you should keep records of Attach your sales receipt here For your future reference Date of purchase Dealer’s name and address Dealer’s telephone number Serial No. (found on the rear of the unit) Caution: •The telephone Consumer Protection Act of 1991 requires to clearly state the following information in the margin on the top or bottom of at least the first page of the transmission when sending any message via a telephone facsimile machine. —Date and time of transmission; —Identification of the business or other entity, or other individual sending the message; —Telephone number of the sending machine, business, other entity or individual. To program this information into your unit, you must complete the steps on pages 15 and 17. •Note that the images of copied or received documents will remain on the used film. When disposing of the used film, use discretion. •Do not rub the printed side or use an eraser on the printed side, as it may smear. •The used film is not reusable. You can order a new film for replacement through the nearest Panasonic dealer. Included accessories (To order, call toll free 1-800-332-5368.) Power cord ..... 1 pc. 4-wired telephone 2-wired telephone Handset .......... 1 pc. Handset cord .. 1 pc. line cord with green line cord with plugs............... 1 pc. transparent plugs ....................... 1 pc. PQJA200Z (p. 11) PQJA48W (pp. 11, 12) PQJA59V (p. 12) PQJXD0105Z (p. 11) PQJA212M (p. 11) Document feeder Document stacker Film cartridge . 1 pc. AA (R6, UM-3) size Paper cassette tray ................. 1 pc. ....................... 1 pc. battery .......... 4 pcs. ....................... 1 pc. PQKS10011Z (p. 10) PQZSF1000M (pp. 6, 85) —The included film is (p. 10) 30 meters. •If any items are missing, check with place of purchase. •The part numbers listed above are subject to change without notice. •Save the original carton and packaging. c 1995 Kyushu Matsushita Electric Co., Ltd. All Rights Reserved. 2 (p. 8) PQZE2F1000M (Cover) (p. 7) PQZE1F1000M (Tray) Table of Contents Features of this 2-line system ............................... 4 1. Installation and Connection Installing the film cartridge .................................... 6 Installing the batteries ........................................... 7 Installing the paper cassette ................................. 8 Installing the document stacker .......................... 10 Installing the document feeder tray ..................... 10 Connections ........................................................ 11 Location of controls ............................................. 13 2. Initial Preparation Setting the date and time .................................... 15 Setting your logo ................................................. 15 How to enter characters and symbols ................. 16 Setting your facsimile telephone number ............ 17 Adjusting volumes ............................................... 18 Recording greeting messages ............................ 19 Selecting the receive mode ................................. 20 3. Making and Answering Voice Calls Making voice calls ............................................... 21 Answering voice calls .......................................... 22 Making and answering voice calls during a conversation ....................................... 22 Making and answering voice calls during fax communication ................................ 23 Making a conference call .................................... 23 4. Transmitting and Receiving Fax Calls Transmitting documents ...................................... 24 Manual reception ................................................ 26 Automatic reception ............................................ 26 Transmitting and receiving documents during a conversation ....................................... 28 5. Operating the Answering Device Setup of voice messages and document reception .......................................................... 29 Listening to messages in common memory ........ 30 Erasing recorded messages ............................... 31 Recording a memo message .............................. 31 Recording a telephone conversation .................. 32 6. Copier Function Making a copy ..................................................... 33 7. Automatic Dialing Storing Tel/Fax numbers ..................................... 34 Making voice calls using automatic dialing ......... 35 Transmitting documents using automatic dialing .................................... 35 Electronic telephone directory ............................. 36 8. Advanced Operations Facsimile Voice contact....................................................... 37 Polling ................................................................. 38 Delayed transmission .......................................... 39 Reserving transmission during a fax reception ... 40 1 Printing a cover page .......................................... 40 Remote fax receiving using an extension ........... 41 Junk mail prohibitor ............................................. 42 Receiving with distinctive ring service ................. 43 Answering device Voice mailbox ...................................................... 44 2 Remote operation from a touch tone phone ....... 48 Summary of remote operations ........................ 48 Programming the remote ANS ID .................... 49 Listening to messages in common memory ..... 49 Listening to messages in a mail box ................ 50 During playback ............................................... 50 Erasing messages from memory ..................... 51 Other remote operations .................................. 51 3 Special settings Logo print position ............................................... 53 Overseas transmission mode ............................. 53 Copy reduction mode .......................................... 54 Receiving reduction mode .................................. 55 4 Film/Paper save reception .................................. 56 Extension copy .................................................... 57 Pager alert for fax reception ................................ 58 Setting the caller’s recording time ....................... 59 Message alert...................................................... 59 Recording time alert ............................................ 60 5 Mailbox alert ........................................................ 60 Pager alert for incoming messages .................... 61 Busy message selection ..................................... 62 Setting the line mode when connected to a host exchange ........................................... 62 Auto line selection for a telephone call ............... 63 6 Auto line selection for a fax call .......................... 63 Line usage selection ........................................... 64 Ringer mode ........................................................ 64 Display contrast .................................................. 65 Resetting the advanced features ........................ 65 Others TONE, FLASH and PAUSE buttons ................... 66 7 Printing reports and lists ..................................... 67 Summary of user programmable features .......... 70 9. Troubleshooting and Routine Care Error messages on the display ........................... 71 Before requesting help ........................................ 72 8 Clearing a recording paper jam ........................... 74 Clearing a document jam .................................... 76 Cleaning the unit ................................................. 77 Replacing the film or film cartridge ...................... 78 10. General Information Important safety instructions ............................... 80 FCC information .................................................. 82 Limited warranty .................................................. 83 Service center directory ...................................... 84 Accessory order information ............................... 85 Specifications ...................................................... 85 Information for users ........................................... 86 Fax Correspondence........................................... 87 Speed dialer list ................................................... 88 Remote control card ............................................. 89 Index ................................................................... 91 9 10 3 Features of this 2-line system The KX-F1200 can use two telephone lines allowing you to hold a voice conversation on one line, and send/ receive a fax message or receive a voice message on the other line. In addition, both lines can be used to hold a conference call with two parties. Below are illustrations showing how the system can be used. In the illustrations, the label ‘‘Telephone’’ means voice conversation, the label ‘‘Facsimile’’ means sending or receiving a fax document, and the label ‘‘Answering device’’ means receiving and recording a voice message. KX-F1200 Telephone Facsimile I LINE 1 Other party Telephone Facsimile H LINE 2 KX-F1200 Answering device Telephone I LINE 1 Other party Telephone Telephone H LINE 2 KX-F1200 Facsimile Telephone I LINE 1 Other party Facsimile Telephone H LINE 2 Conference call KX-F1200 LINE 1 & 2 Telephone Other party Telephone Telephone : Line in use : Possible communication Important: If one line is busy recording a voice message or sending/receiving a fax, the other line can only be used for voice communication. If the line not in use has been set to automatically answer incoming calls (set to ANS/ FAX or FAX mode), it will play a ‘‘busy message’’ if an incoming call is received. After playing the message, the line will be disconnected. KX-F1200 Facsimile Busy message (ANS/FAX or FAX mode) LINE 1 Other party Facsimile H Telephone LINE 2 or Facsimile KX-F1200 Answering device Busy message (ANS/FAX or FAX mode) LINE 1 Other party Telephone Telephone H LINE 2 or Facsimile : Line in use : Impossible communication What is the busy message? The busy message is a pre-recorded message requesting the calling party to call back later. The message is as follows: “Hello, no one is available to take your call now, and our machine is busy on another call. Please call back in a few minutes. Thank you.” If you wish to turn this message off, you can program the unit to not answer the second call when one line is busy sending/receiving a fax or recording a voice message (see page 62). Note: Line 1 and line 2 in the drawings on this page are examples. Therefore, the lines can be reversed. (E.g. line 1 can be line 2, vice versa.) 4 Auto line selection The unit will automatically select a free line when you lift the handset or press (SP-PHONE). Line 1 is given 1 priority over line 2 when both lines are free. When a line is ringing, that line will automatically be selected when you lift the handset or press (SP-PHONE). The line selection mode can be programmed separately for telephone and fax calls (see page 63). Regardless of the line selected, you can directly select either line 1 or 2 by pressing (LINE!1) or (LINE!2) before making or answering a call. 2 Explanation of line indicators Line indicator Line condition (LINE!1), (LINE!2) and indicators Off Flashing quickly (Red) On (Green) On (Red) Flashing (Green) The line is free. Receiving an incoming call. The line is selected. When a telephone on the same line is in use, or when the answering device or facsimile is in use. The call is on hold. VOLUME HANDSET/SPEAKER ABC GHI JKL PRS TUV MIC OPER TONE 2-LINE SYSTEM LINE 1 HOLD FILM/PAPER SAVE CALLS ANSWERING NEW MESSAGES ERASE LINE 2 CONF DEF FLASH MAIL BOX ANS/ FAX TEL ANS/ FAX TEL FAX FAX LINE 1 LINE 2 MNO REDIAL /PAUSE WXY MUTE SP-PHONE STOP COPY START/ SET RECEIVE MODE LINE 1 LINE 2 1 13 2 14 3 15 4 16 LOWER RESOLUTION HELP DIRECTORY MENU 5 17 6 18 7 19 8 20 MAIL BOX 9 21 10 22 11 23 12 24 FILM/PAPER SAVE ON/OFF OPEN 3 4 Distinguishable ringer There is a difference between the ringer sound of line 1 and line 2. 5 You can control each ringer volume separately (see page 18). Independent receive mode This unit has three types of receive modes; ANS/FAX, FAX and TEL mode. Each receive mode can be set independently on line 1 and line 2. For further information about receive modes, and how to select the desired 6 mode, see page 20. 7 8 9 10 5 1. Installation and Connection Installing the film cartridge Top cover Head unit PUSH 1 Open the top cover. 2 Press the green button on the right marked “PUSH” and lift up the head unit. Green button BACK Gear BACK Green gear BACK 3 Place the cartridge with the “BACK” indicator facing up and tighten the film by winding the gears if there is slack. Incorrect Correct Slack 4 Place the “BACK” side of the cartridge into the unit, by inserting the pins on the sides of the green gears into the green holders. Then lower the front of the cartridge into place. Green holder BACK PUSH TO LOCK 5 Press the head unit down firmly to lock in place. 6 Close the top cover securely by pushing down on both sides. Note: Because the length of the included film is 30 meters, it is recommended to purchase 200 meter length film for replacement soon. See page 85. 6 1. Installation and Connection Installing the batteries 1 Batteries are required to retain greeting and incoming voice messages in memory when the power cord is disconnected or during a power failure. Install four AA batteries (supplied) before setting up the unit. Front lid Top cover 1 Open the top cover, then open the front lid by sliding the front lid open lever towards you. 2 Front lid 3 open lever 2 Remove the battery compartment cover by pulling the release hook towards you and PRESS lifting the cover up. 4 5 3 Install four batteries into the compartment maintaining correct polarity (+, –). 6 PRESS B A 7 4 Replace the battery compartment cover by; A Insert the tab of the cover into the hole. B Press down the area marked “PRESS” until the cover clicks into place. 8 5 Close the front lid securely by pushing down on both sides, then close the top cover. Note: •Message retention time during a power failure is approximately 1 day with new batteries. •Install new batteries when the display shows “BATTERY LOW”. •To avoid losing the greeting and all voice messages saved in memory, the power cord must remain connected when replacing batteries. •Disconnect the telephone line cord before opening the battery compartment cover. •Replace all of the batteries once a year, or mis-operation may occur. •For further information about batteries, see page 81. 9 10 7 1. Installation and Connection Installing the paper cassette You can use letter size or legal size paper. The paper cassette can hold up to 250 sheets of 75 g/m2 (20 lb.) paper. Use 60 to 90 g/m2 (16 to 24 lb.) paper. Paper cassette cover 1 Open the paper cassette cover. •When removing the paper cassette from the unit, lift it up slightly (A) and pull it towards you (B). B Partition Limit mark UPPER LIMIT A 2 Fan the stack of paper to avoid a paper jam. 3 Insert the paper by aligning the paper edges with the partition. •Most paper has instructions recommending which side to print on. Insert the paper with the print side down. •The height of the paper should not exceed the limit mark on the paper cassette or it may cause a paper jam. •When using legal size paper, see page 9. 4 Push down the opposite edges so they are secured under the clips. Correct Incorrect Clip 5 Close the paper cassette cover and insert the paper cassette into the unit until it clicks into place. PULL UP 8 PULL UP Using legal size paper Tabs 1. Installation and Connection 1 Turn over the cassette and remove the partition by pushing the lower two tabs of the 1 partition. 2 2 Turn over the cassette and install the removed partition by inserting the two tabs into the 3 upper slots (marked as LGL) (A), and then the other two tabs into the lower slots (B). A 3 Insert the paper. 4 LGL Partition B Tab Slot 5 Note: •Do not insert paper of different thickness into the cassette at the same time. This may cause a paper jam. •Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated, damaged, wrinkled, or paper with a cotton and/or fiber content that is over 20 %. •Avoid used paper for double-sided printing. •Do not use paper printed with this unit for double-sided printing with other copiers or printers, or a paper jam 6 may occur. 7 8 9 10 9 1. Installation and Connection Installing the document stacker Insert the document stacker with the bent side facing up until it clicks into place. Helpful hint: To extend the document stacker, pull it towards you until it clicks into place. To save space, slide the document stacker into the unit until it clicks into place. Document stacker Installing the document feeder tray Document feeder tray Tray fin A Slot Holder 1 Insert the three tray fins into the slots of the unit (A). 2 Press down the tray to place it on the two holders (B). B 10 1. Installation and Connection Connections 1 Connecting the power cord and handset, and setting the dialing mode Power socket Handset 2 Handset cord Power cord Power outlet (120 V, 60 Hz) Dialing mode switch: Set to TONE. 3 —If you cannot dial, set to PULSE. DIALING MODE TONE PULSE 4 Note: •We recommend the use of an exclusive power outlet to avoid interference from other equipment. •When you operate this product, the power outlet should be near the product and easily accessible. •The unit will not function during a power failure. 5 •For additional equipment protection, we recommend the use of a surge protector. The following types are available: TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX). •If the unit is connected to the same line as other extensions, do not use other extensions during fax transmission and reception. Image quality will be affected. 6 Helpful hint: If assistance is needed, press (HELP). The unit will print a quick reference. HELP Connecting telephone line cord(s) 7 To connect to a two-line telephone jack (RJ14C) 8 4-wired telephone line cord with GREEN plugs Line jack Two-line telephone jack (RJ14C) LINE1/LINE2 LINE2 GREEN plug 9 10 11 1. Installation and Connection Connecting telephone line cord(s) (cont.) To connect to two single-line telephone jacks (RJ11C) 2-wired telephone line cord with TRANSPARENT plugs LINE1/LINE2 LINE2 Line jack LINE 2 4-wired telephone line cord with GREEN plugs Single-line telephone jack (RJ11C) LINE 1 TRANS- GREEN PARENT plug plug Using the unit as only a single-line telephone/facsimile If you use the unit as a single-line telephone/facsimile, set the line usage selection (see page 64). 2-wired telephone line cord with TRANSPARENT plugs Line jack Single-line telephone jack (RJ11C) LINE1/LINE2 LINE2 TRANSPARENT plug 12 Location of controls Front view 1. Installation and Connection 1 Document entrance Speaker (p. 18) Microphone (pp. 19, 21) Recording paper exit Paper cassette (p. 8) Document stacker (p. 10) 2 Document feeder tray (p. 10) Document guide(s) (p. 24) Visual film indicator: 3 shows the approximate amount of remaining film. FULL FILM 4 INDICATOR FILM 5 INDICATOR EMPTY When the film indicator Front lid open lever points to the position in the illustration above, 6 (p. 7) the remaining film produces approx. 70 letter size documents. Document exit Prepare a new film or film cartridge for replacement. 7 Note: 8 The visual film indicator will show “FULL” when a new 200 meter film is installed. When the included film cartridge (30 meter roll film) is installed, the indicator will not show “FULL”. 9 10 13 1. Installation and Connection Control panel RECEIVE MODE- RECEIVE MODE- MENU button LINE 1 button (p. 20) LINE 2 button (p. 20) (p. 15) VOLUME buttons (p. 18) HOLD button (p. 22) ERASE button (p. 31) CONF button NEW LINE 2 button (p. 5) (p. 23) MESSAGES button (p. 30) RESOLUTION button (p. 24) DIRECTORY button (pp. 35, 36) LINE 1 button (p. 5) Display panel HELP button (p. 11) VOLUME HANDSET/SPEAKER ABC GHI JKL PRS TUV MIC OPER TONE 2-LINE SYSTEM LINE 1 HOLD FILM/PAPER SAVE CALLS ANSWERING NEW MESSAGES ERASE LINE 2 CONF DEF FLASH MAIL BOX ANS/ FAX TEL ANS/ FAX TEL FAX FAX LINE 1 LINE 2 MNO REDIAL /PAUSE WXY MUTE SP-PHONE STOP COPY START/ SET RECEIVE MODE LINE 1 LINE 2 1 13 2 14 3 15 4 16 LOWER RESOLUTION HELP DIRECTORY MENU 5 17 6 18 7 19 8 20 MAIL BOX 9 21 10 22 11 23 12 24 FILM/PAPER SAVE ON/OFF OPEN Dial keypad STOP button START/SET button MAIL BOX button (pp. 31, 47) TONE button (p. 66) FLASH button (p. 66) (pp. 15, 24) LOWER button (p. 34) REDIAL/PAUSE button (pp. 21, 66) MUTE button (p. 21) COPY button Direct call (p. 33) stations (p. 34) FILM/PAPER SAVE button (p. 56) SP-PHONE button (pp. 21, 37) SELECT button REC button (p. 19) RINGER-LINE 1 (p. 19) RINGER-LINE 2 button (p. 18) button (p. 18) SELECT REPEAT RINGER LINE 1 LINE 2 GREETING REC CHECK ALL MESSAGES MAIL BOX SKIP MEMO/ 2WAY REC CHECK button (p. 19) SKIP button (p. 30) REPEAT ALL MESSAGES MEMO/2WAY REC button (p. 30) button (p. 30) button (pp. 31, 32) 14 2. Initial Preparation Before using your unit, program the following: •Current date and time •Your logo 1 •Your facsimile telephone number This information will be printed on the top of each page transmitted from your unit. Setting the date and time 1 Press (MENU). SYSTEM SET UP 2 (MENU) 2 Press (#), then (0)(1). SET DATE & TIME 3 Press (START/SET). 4 Enter the correct month/day/year/hour/minute by selecting each 2 digits. Then press (*) for AM or press (#) for PM. Example: Aug. 10 1995, 3:00PM Press (0)(8) (1)(0) (9)(5) (0)(3) (0)(0), then press (#) for PM. 5 Press (START/SET). 6 Press (MENU). VOLUME HANDSET/SPEAKER ABC GHI JKL PRS TUV MIC OPER TONE 2-LINE SYSTEM LINE 1 HOLD FILM/PAPER SAVE CALLS ANSWERING NEW MESSAGES ERASE LINE 2 CONF DEF FLASH MAIL BOX ANS/ FAX TEL ANS/ FAX TEL FAX FAX LINE 1 LINE 2 MNO REDIAL /PAUSE WXY MUTE SP-PHONE STOP COPY START/ SET RECEIVE MODE LINE 1 LINE 2 1 13 2 14 3 15 4 16 LOWER RESOLUTION HELP DIRECTORY MENU 5 17 6 18 7 19 8 20 MAIL BOX 9 21 10 22 11 23 12 24 FILM/PAPER SAVE ON/OFF OPEN Dial keypad (START/SET) (STOP) Note: •When you make a mistake while programming, press (STOP) then make corrections. •The accuracy of the clock will be approximately ±60 seconds a month. 3 4 5 6 Setting your logo Usually the logo is a company, division or personal name in an abbreviated form. 1 Press (MENU). SYSTEM SET UP 2 Press (#), then (0)(2). YOUR LOGO 3 Press (START/SET). LOGO= 4 Enter your logo up to 30 characters. (The preset logo will be cleared.) •Refer to the instructions on page 16. (MENU) VOLUME HANDSET/SPEAKER ABC GHI JKL PRS TUV MIC OPER TONE 2-LINE SYSTEM LINE 1 HOLD FILM/PAPER SAVE CALLS ANSWERING NEW MESSAGES ERASE LINE 2 CONF DEF FLASH MAIL BOX ANS/ FAX TEL ANS/ FAX TEL FAX FAX LINE 1 LINE 2 MNO REDIAL /PAUSE WXY MUTE SP-PHONE STOP COPY START/ SET RECEIVE MODE LINE 1 LINE 2 1 13 2 14 3 15 4 16 LOWER RESOLUTION HELP DIRECTORY MENU 5 17 6 18 7 19 8 20 MAIL BOX 9 21 10 22 11 23 12 24 FILM/PAPER SAVE ON/OFF OPEN 7 8 9 5 Press (START/SET). 6 Press (MENU). Dial keypad (START/SET) 10 15 2. Initial Preparation How to enter characters and symbols The dial keypad and the direct call stations can be used as character input keys and command keys. Pressing 0–9 and direct call station 1 will alternately select a character as shown below. Keys 1 13 2 14 5 17 6 18 11 23 12 24 Number of times 1 2 3 4 5 6 7 8 9 10 11 12 13 1 [ ] { } +– / = , . _ ’ A B C a b c 2 DEF de f 3 GH I gh i 4 J K L j k l 5 MN Om n o 6 PQRS p q r s 7 TU V t uv 8 WXYZ w x y z 9 0 ( ) < > ! " # $ %& ¥ : ; ?  S@ ^ ’ → INSERT key (Used to insert one character or one space.) SPACE key (Used to replace one character with a space.) DELETE key (Used to delete one character.) H key (Used to move the cursor to the right.) I key (Used to move the cursor to the left.) For example, when entering “Mike” as your logo: 1 Press (6), then press direct call station (11). LOGO=M 2 Press (4) six times, then press direct call station (11). LOGO=Mi 3 Press (5) five times, then press direct call station (11). LOGO=Mik 4 Press (3) five times. LOGO=Mike Note: •If you make a mistake while programming, use direct call stations (11) and (12) to move the cursor to the incorrect character, then make the correction. •The layout of the direct call station keys is printed on the reverse side of the directory card. Remove the directory card cover with a pencil or similar object and turn the directory card over. 16 2. Initial Preparation Setting your facsimile telephone number 1 Press (MENU). SYSTEM SET UP 2 Press (#), then (0) (3). YOUR TEL NO. 3 Press (START/SET). LINE1= 4 Enter your facsimile telephone number connected to line 1 (up to 20 digits). •(#) button inserts a space and (*) button a “+”. 5 Press (START/SET). LINE2= 6 Enter your facsimile telephone number connected to line 2 (up to 20 digits). •(#) button inserts a space and (*) button a “+”. 7 Press (START/SET). (MENU) VOLUME HANDSET/SPEAKER ABC GHI JKL PRS TUV MIC OPER TONE 2-LINE SYSTEM LINE 1 HOLD FILM/PAPER SAVE CALLS ANSWERING NEW MESSAGES ERASE LINE 2 CONF DEF FLASH MAIL BOX ANS/ FAX TEL ANS/ FAX TEL FAX FAX LINE 1 LINE 2 MNO REDIAL /PAUSE WXY MUTE SP-PHONE STOP COPY START/ SET RECEIVE MODE LINE 1 LINE 2 1 13 2 14 3 15 4 16 LOWER RESOLUTION HELP DIRECTORY MENU 5 17 6 18 7 19 8 20 MAIL BOX 9 21 10 22 11 23 12 24 FILM/PAPER SAVE ON/OFF OPEN Dial keypad (START/SET) 1 2 3 4 5 8 Press (MENU). 6 Note: Logo, telephone number, date, time and page number will be printed outside of the document you send. To change the print position, see page 53. 7 8 9 10 17 2. Initial Preparation Adjusting volumes I Ringer volume for line 1 and 2: 3 levels (high/low/off) are available separately. To adjust the ringer volume for line 1, open the station key panel and press (RINGER-LINE!1) while the unit is in idle status. To adjust the ringer volume for line 2, open the station key panel and press (RINGER-LINE!2) while the unit is in idle status. To turn the ringer off: 1. Press (RINGER-LINE!1) for line 1 or (RINGER-LINE!2) for line 2 repeatedly. •The following messages will be shown alternately. ÷ L1:RINGER:OFF? YES: PRESS SET or ÷ L2:RINGER:OFF? YES: PRESS SET 2. Press (START/SET). While the ringer volume is set to off: The display will show the following message and the unit will not ring when receiving a call on the line set to ringer off. When the ringer volume for line 1 is set to off: L1:RINGER OFF When the ringer volume for line 2 is set to off: L2:RINGER OFF When the ringer volume for both lines 1 and 2 are set to off: RINGER OFF I Handset volume: 3 levels (high/middle/low) are available. Press (VOLUME) (∨/∧) while using the handset. I Speaker volume: 8 levels (high to low) are available. Press (VOLUME) (∨/∧) while using the speakerphone. I Answering device volume: 9 levels (high to off) are available. Press (VOLUME) (∨/∧) while listening to the recorded messages. RINGER LINE 1 LINE 2 (START/SET) VOLUME HANDSET/SPEAKER 18 2. Initial Preparation Recording greeting messages 1 Record greeting messages for each line (line 1 and 2) before using the unit as a 2-line answering device and facsimile. The greeting message informs the caller that you are unable to answer, and allows the caller to leave a voice message or send a fax message. The recording time is limited to 16 seconds each. We recommend the greeting message to be around 12 seconds in length. 2 1 Open the station key panel. 2 To record the greeting message for line 1, press (SELECT). L1-GREETING (VOLUME) Station key panel 3 To record the greeting message for line 2, press (SELECT) repeatedly until the following is displayed. L2-GREETING 3 Press (REC). •A long beep will sound. 4 After the long beep, speak clearly from 20 cm (8 inches) away into the microphone. •The display will show the elapsed recording time. Example: While recording the greeting message for line 1 ANS1 REC. 02s 5 When finished, press (STOP). •The unit will repeat your message for confirmation. Adjust the volume by pressing (VOLUME). 4 5 Microphone (STOP) 6 (CHECK) (REC) (SELECT) Note: If you make a mistake while recording, repeat from step 2. 7 Suggested message “This is (your name, business and/or telephone number). We are unable to answer your call. To send a fax, start transmission. To leave a message, speak after the long beep. Thank you.” To check your greeting message 1. To check the greeting message for line 1, press (SELECT). L1-GREETING To check the greeting message for line 2, press (SELECT) repeatedly until the following is displayed. L2-GREETING 2. Press (CHECK). To erase the recorded greeting message 1. To erase the recorded greeting message for line 1, press (SELECT). L1-GREETING To erase the recorded greeting message for line 2, press (SELECT) repeatedly until the following is displayed. L2-GREETING 2. Press (REC). 3. Press (STOP) immediately after the long beep. 8 9 10 19 2. Initial Preparation Selecting the receive mode This unit combines the function of telephone, facsimile and answering system. To perform these functions, this unit has three types of independent receive modes for line 1 and 2; ANS/FAX, FAX, and TEL. Regardless of the mode that you select, you can always place calls and send faxes. The descriptions below will help you understand how the unit can work for you. ANS/FAX mode: This mode can be used when you wish the unit to record voice messages and/or receive fax messages. When a call is received, the unit will play the greeting message for either line on which the call is arriving. If a voice call is detected, the answering system will begin recording, then the caller can leave a voice message. If a fax call is detected, the unit will switch to the fax mode and receive fax documents. FAX mode: We recommend that you select this mode when you will be using either line connected to the unit solely as a fax communication. The unit will automatically answer all calls and generate fax tones to the callers on the line set to this receive mode. Callers will hear fax tones and will only be able to transmit faxes. TEL mode: This mode can be used when you wish to answer both telephone and fax calls on the line set to this receive mode manually. The unit will not automatically answer fax and voice calls. If you wish to answer a fax call, you can start reception by pressing (START/SET). If no one answers an incoming call by 15 rings, the receive mode will switch to the ANS/FAX mode automatically. To select the desired mode for line 1, press (RECEIVE!MODE-LINE!1) repeatedly. To select the desired mode for line 2, press (RECEIVE!MODE-LINE!2) repeatedly. Each arrow mark on the display indicates your selection. FILM/PAPER SAVE CALLS MAIL BOX ANS/ FAX TEL ANS/ FAX TEL FAX FAX LINE 1 LINE 2 (RECEIVE!MODE-LINE!1) (RECEIVE!MODE-LINE!2) 20 3. Making and Answering Voice Calls Making voice calls 1 When you lift the handset or press (SP-PHONE), a free line will be selected automatically. To change the line selection mode, see page 63. 1 Press (SP-PHONE) or lift the handset. •A free line is selected automatically and the line indicator lights green. (LINE!2) (VOLUME) (LINE!1) 2 2 Dial a phone number. •If you misdial, hang up and dial again. 3 When the other party answers, speak into the microphone or handset. 3 4 When finished, press (SP-PHONE) again or replace the handset. Note: 4 Line 1 will be selected if it is free, but if it is engaged, line 2 will be selected. If both lines are engaged using extension phones, then line 1 Dial will be selected. That will make it possible to keypad make a conference call with the extension phone user and the caller, or resume the 5 conversation by using the unit instead of the extension phone. You may select line by directly pressing (LINE!1) or (LINE!2) before Microphone (REDIAL/PAUSE) (MUTE) lifting the handset or pressing (SP-PHONE). (SP-PHONE) 6 To redial the last number dialed 1. Press (SP-PHONE) or lift the handset. 2. Press (REDIAL/PAUSE). •If the line is busy when using the speakerphone, the unit will automatically redial the number up to 14 times. Voice muting Using this feature, you can hear the voice of the other party, but the other party cannot hear your voice. 1. Press (MUTE) during a telephone conversation. •The MUTE indicator light goes on. 2. To resume the conversation, press (MUTE) again. Hints for speakerphone operation •Use the speakerphone in a quiet room for best 7 performance. •If the other party has difficulty hearing you, adjust the volume using (VOLUME). •If you and the other party speak at the same time, parts of your conversation will be lost. •If you wish to switch to the handset from the 8 speakerphone, lift the handset. To switch to the speakerphone, press (SP-PHONE). 9 10 21 3. Making and Answering Voice Calls Answering voice calls When an incoming call is received, the line indicator for either line 1 or 2 will flash red to indicate which line is ringing. 1 When the unit rings, lift the handset or press (SP-PHONE). •The calling line is selected automatically and the line indicator changes to a steady green light. 2 To hang up, replace the handset or press (SP-PHONE). Note: If you have set the unit to always select a particular line (refer to page 63) and the other line is ringing, you will need to press the line button of the ringing line to answer the call. To transfer a call to an extension phone connected to the same line: 1. Press (HOLD) during a conversation and then replace the handset. •The line indicator changes from steady to flashing green light. 2. Lift the handset of the extension phone to continue the conversation. •The line indicator changes from flashing to a steady red light. Making and answering voice calls during a conversation While having a conversation on one line, you can place that call on hold and answer or place a call on the other line. 1 Example: If you are using LINE 1 Press (HOLD) to put the first call (line 1) on hold. ON HOLD •The line indicator changes from steady to a flashing green light. (LINE!1) (LINE!2) (HOLD) 2 Press the other line button ((LINE!2)) to make or answer the second call. •The line indicator lights green. 3 To return to the first call (line 1), press the line button of the first call ((LINE!1)). •The line indicator changes from flashing to a steady green light, then the second call is terminated. Note: •If you want to keep the second call in step 3, press (HOLD), then press the line button of the first call. •If you press the line button of the second call before pressing (HOLD), the first call will be disconnected. 22 3. Making and Answering Voice Calls Making and answering voice calls during fax communication 1 While sending or receiving fax messages on one line, you can place or answer a voice call on the other line. Example: If you are using LINE 1 for fax communication Press the other line button ((LINE!2)) to make or answer the second call. 2 •The line indicator lights green. Making a conference call 3 While having a conversation on one line, you can make or answer a second call on the other line, then combine both lines together to establish a conference call. 1 Example: If you are using LINE 1 Press (HOLD) to put the first call (line 1) 4 on hold. (LINE!1) (HOLD) ON HOLD (LINE!2) (CONF) •The line indicator changes from steady to a flashing green light. 5 2 Press the other line button ((LINE!2)) to make or answer the second call. •The line indicator lights green. 3 When the second call is connected, press (CONF) to establish a conference call. 6 CONFERENCE CALL •Both line indicators light green. 7 To hang up both lines: Replace the handset or press (SP-PHONE). To hang up one line only: Press the line button of the call you want to (SP-PHONE) 8 continue a conversation with. 9 10 23 4. Transmitting and Receiving Fax Calls Transmitting documents Loading documents 1 Insert the documents FACE DOWN until a beep tone is heard. •The unit can accept up to 15 sheets of paper at a time. 2 Adjust the document guides to the width of the document(s). 3 Press (RESOLUTION) repeatedly to the desired setting. •The selected resolution will be shown on the display. Document guides (RESOLUTION) FACE DOWN Selecting the resolution STANDARD: Suitable for printed or typewritten originals with normal-sized characters. FINE: Suitable for originals with small printing. HALF TONE: Useful for originals containing photographs, shaded drawings, etc. •Note that using the FINE or HALF TONE setting will increase transmission time. •If the setting is changed during page feeding, it will be effective from the next sheet. Transmitting documents manually When you lift the handset or press (SP-PHONE), a free line will be selected automatically. To change the line selection mode, see page 63. (LINE!1) 1 Insert the documents FACE DOWN. 2 Press (SP-PHONE) or lift the handset. •A free line is selected automatically and (LINE!2) FACE DOWN the line indicator lights green. 3 Dial a phone number. •If you misdial, hang up and dial again. 4 When a fax tone is heard, press (START/SET). •The line indicator changes from green to red. 5 Replace the handset if using it. To stop transmission halfway Dial keypad Press (STOP). (SP-PHONE) (START/SET) Note: (STOP) •Line 1 will be selected if it is free, but if it is engaged, then line 2 will be selected. If both lines are engaged using extension phones, then line 1 will be selected. That will make it possible to make a conference call with the extension phone user and the caller, or resume the conversation by using the unit instead of the extension phone. You may select the line by directly pressing (LINE!1) or (LINE!2) before lifting the handset or pressing (SP-PHONE). 24 4. Transmitting and Receiving Fax Calls Transmitting documents with fewer procedures 1 1 Insert the documents FACE DOWN. 2 Dial a phone number. •If you misdial, press (STOP) and dial again. FACE DOWN 2 3 Press (START/SET). •A free line is selected automatically and the line indicator lights red. 3 •The unit will start to dial and transmit the documents. Note: If there is no answer or the line is busy, the unit will automatically redial the number up to 5 times. 4 To cancel redialing, press (STOP). Dial keypad (STOP) (START/SET) To send 16 or more sheets at a time 5 Insert the first 15 sheets of the document. Add the extra sheets up to 15 before the last sheet is fed into the unit. Documents you can send 6 Minimum size Maximum size Effective scanning area Document weight 128mm (5″) 600mm (235/8″) Scanned area Single sheet: 45 to 90 g/m2 (12 to 24 lb.) 7 Multiple sheets : 60 to 75 g/m2 (16 to 20 lb.) 128mm 4mm (5″) 208mm (83/16″) 8 216mm (81/2″) Paper width 216mm (81/2″) Note: •Remove clips, staples or other similar fastening objects from the document. •Check that ink, paste or correction fluid on the documents have completely dried. •Do not feed the following types of documents into the unit. Make copies of these documents using a copy machine and use the copies for fax transmission. —Paper with a chemically treated surface such as —Paper with faint contrast between the printing carbon paper or carbonless duplicating paper and the background —Electrostatically charged paper —Paper with printing on the reverse side that —Heavily curled, creased or torn paper can be seen through the front (e.g. —Paper with a coated surface newspaper) 9 10 25 4. Transmitting and Receiving Fax Calls Manual reception When an incoming call arrives on either line 1 or 2, the line indicator that the call is arriving will flash red. 1 When the unit rings, press (SP-PHONE) or lift the handset to answer the call. •The calling line is selected automatically and the line indicator changes to a steady green light. (LINE!1) (LINE!2) 2 When: —document reception is required, —a slow beep is heard, or —no sound is heard, press (START/SET). •The line indicator changes to a steady red light. 3 Replace the handset if using it. •The unit will start reception. To stop reception halfway Press (STOP). (SP-PHONE) (STOP) (START/SET) Note: •If the unit is programmed not to select a line, you need to press (LINE!1) or (LINE!2) whose indicator is flashing red. See page 63. •When receiving an over-sized document, the unit will divide it into two or more pages when printing out. •If an appropriate reduction rate (page 55) is set, the unit can print an over-sized document on one page. Automatic reception Set the RECEIVE MODE to the ANS/FAX or FAX mode. For further details, see page 20. Helpful hints: •The unit will answer the call after one ring. The number of rings to answer the call can be changed. See page 27. —If you wish to be able to answer a call before the unit does, increase the number of rings. —If you find difficulty in receiving faxes from machines that have an automatic transmission feature, decrease the number of rings. —If you subscribe to a caller ID/call display service, set the number of rings to 3 or more. •Transmit the leaflet on page 87 to several of your associates. This way, you can inform them of the procedures for transmitting documents and/or recording voice-messages. Caution: Do not let more than 100 sheets of paper accumulate at one time on the paper cassette. This may cause a paper jam. 26 4. Transmitting and Receiving Fax Calls Setting the ANS/FAX mode ring count 1 You can choose from 1 to 4 rings, toll saver and ringer off. 1 Press (MENU). SYSTEM SET UP 2 Press (#), then press (0)(8). ANS/FAX RING 3 Press (START/SET). COUNT=1 [FG] 4 Press (Ä) or (Å) to select the desired number of rings. 5 Press (START/SET). (MENU) 2 VOLUME HANDSET/SPEAKER ABC GHI JKL PRS TUV MIC OPER TONE 2-LINE SYSTEM LINE 1 HOLD FILM/PAPER SAVE CALLS ANSWERING NEW MESSAGES ERASE LINE 2 CONF DEF FLASH MAIL BOX ANS/ FAX TEL ANS/ FAX TEL FAX FAX LINE 1 LINE 2 MNO REDIAL /PAUSE WXY MUTE SP-PHONE STOP COPY START/ SET RECEIVE MODE LINE 1 LINE 2 1 13 2 14 3 15 4 16 LOWER RESOLUTION HELP DIRECTORY MENU 5 17 6 18 7 19 8 20 MAIL BOX 9 21 10 22 11 23 12 24 FILM/PAPER SAVE ON/OFF OPEN / 3 4 6 Press (MENU). Dial keypad (START/SET) (Ä)/(Å) Toll saver: 5 When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages. If the unit answers after the first ring, there is at least one newly recorded message. If the unit answers after the third ring, there are no new messages. Hang up immediately when you hear the second ring. This will save you the toll charge for the call. 6 Setting the FAX mode ring count You can choose from 1 to 4 rings. 1 Press (MENU). SYSTEM SET UP 2 Press (#), then press (0)(7). FAX RING 3 Press (START/SET). COUNT=1 [FG] 4 Press (Ä) or (Å) to select the desired number of rings. 5 Press (START/SET). 6 Press (MENU). 7 (MENU) VOLUME HANDSET/SPEAKER ABC GHI JKL PRS TUV MIC OPER TONE 2-LINE SYSTEM LINE 1 HOLD FILM/PAPER SAVE CALLS ANSWERING NEW MESSAGES ERASE LINE 2 CCOONNFF DEF FLASH MAIL BOX ANS/ FAX TEL ANS/ FAX TEL FAX FAX LINE 1 LINE 2 MNO REDIAL /PAUSE WXY MUTE SP-PHONE STOP COPY START/ SET RECEIVE MODE LINE 1 LINE 2 1 13 2 14 3 15 4 16 LOWER RESOLUTION HEELLPP DIRECTORY MENU 5 17 6 18 7 19 8 20 MAIL BOX 9 21 10 22 11 23 12 24 FILM/PAPER SAVE ON/OFF OOPPEENN 8 9 Dial keypad (START/SET) 10 (Ä)/(Å) 27 4. Transmitting and Receiving Fax Calls Transmitting and receiving documents during a conversation While having a conversation on one line, you can transmit or receive a fax on the other line. To transmit documents, follow the procedure below. The procedure to receive documents depends on the receive mode of the other line. If the receive mode is set to TEL, follow the procedure below. If the receive mode is set to ANS/ FAX or FAX, the unit will receive the documents automatically without disturbing your conversation. 1 Example: If you are using LINE 1 Press (HOLD) to put the first call (line 1) on hold. ON HOLD •The line indicator changes from steady to a flashing green light. (LINE!1) (LINE!2) (HOLD) 2 To transmit documents, insert the documents FACE DOWN, and then press the other line button ((LINE!2)) to make the second fax call. To receive documents, press the other line button ((LINE!2)) to answer the second call. •The line indicator lights green. 3 Press (START/SET). 4 To return to the first call (line 1), press the line button of the first call ((LINE!1)). •The line indicator changes from flashing to a steady green light. (START/SET) 28 5. Operating the Answering Device Setup of voice messages and document reception 1 To record voice messages and receive fax documents Set the unit to the ANS/FAX mode on line 1 or 2 by pressing (RECEIVE!MODE-LINE!1) or (RECEIVE!MODE-LINE!2). (VOLUME) FILM/PAPER SAVE CALLS MAIL BOX ANS/ FAX TEL ANS/ FAX TEL FAX FAX LINE 1 LINE 2 2 Monitoring incoming calls While an incoming call is being recorded, you can monitor the call through the speaker. Adjust the volume with (VOLUME). To answer the call during monitoring, press the line button whose indicator is lighting red and then lift the handset. The unit will stop recording. Note: While having a conversation on one line, you can not monitor the second call on the other line. Total recording time The unit can save a total of about 15 minutes of voice recordings in common memory and three mailbox memories. •If the incoming messages are noisy, the recording time may be less than 15 minutes. Recording time for each incoming message The recording time for each incoming message can be set to either ‘‘unlimited’’ (preset setting) or ‘‘1 minute’’. To change the recording time, see page 59. 3 4 (RECEIVE!MODE-LINE!1) 5 (RECEIVE!MODE-LINE!2) 6 To confirm the time remaining for incoming message Select the ANS/FAX mode by pressing (RECEIVE!MODE-LINE!1) or 7 (RECEIVE!MODE-LINE!2) or open the station key panel. The display will show the remaining recording time for about 2 seconds. TIME LEFT=12MIN 8 •When the remaining time is low, erase unnecessary messages from memory (see page 31). •When the remaining time becomes less than 60 seconds, the unit will alert the user with a slow beep if the recording time alert feature is set to 9 on (page 60). 10 29 5. Operating the Answering Device Listening to messages in common memory When the unit receives voice messages, —the NEW MESSAGES indicator will flash. —a slow beep will sound if message alert (page 59) is set to ON. To listen to new messages Press (NEW!MESSAGES). •The unit will play back the new recorded messages. •At the end of the last message, 3 beeps will sound. To listen to all of the recorded messages 1 Open the station key panel. CALLS: shows the total number of recorded messages in common memory. (NEW!MESSAGES) Station key panel 2 Press (ALL!MESSAGES). •The unit will play back all of the recorded messages. Day and time display During playback, the display will show the recorded day and time, along with the recorded order of the message. SUN 12:00A L1 01 Saving message The unit will save the incoming messages automatically, if the user does not erase them. (ALL!MESSAGES) Functions during playback To repeat a message Open the station key panel, then press (REPEAT) during playback. •If you press (REPEAT) within 5 seconds of the playback, the previous message is played. To skip a message Open the station key panel, then press (SKIP) to play back the next message. To stop the operation Press (STOP) to stop playback or other operation. •If you wish to resume playback, press (NEW!MESSAGES) or (ALL!MESSAGES) button within 1 minute after pressing (STOP). 30 (NEW!MESSAGES) (ALL!MESSAGES) (STOP) (REPEAT) (SKIP) Erasing recorded messages To erase specific messages from memory Press (ERASE) while the message you want to erase is playing. 5. Operating the Answering Device 1 (ERASE) 2 To erase all messages in common memory 1 Press (ERASE) after listening to all of the messages. ICM ERASE OK? 2 Press (START/SET). ERASE COMPLETED •If this feature is not required, press (ERASE) or (STOP) instead of (START/SET). 3 4 (STOP) (START/SET) 5 Recording a memo message If the user wants to leave a private message for someone, they can record a voice memo. This message can 6 be played back later either directly or remotely, like other messages. 1 Open the station key panel. 2 Press (MEMO/2WAY!REC). Station 7 key panel 3 Immediately after the beep, speak clearly into the microphone. 8 4 When finished, press (MEMO/2WAY!REC) or (STOP). Note: •When memory becomes full while recording, the unit will stop recording automatically and 6 beeps will be heard. Erase some or all messages. •You can also leave a private message by using the mailbox feature. To record in a specific mailbox, you must first select the mailbox by pressing (MAIL!BOX). 9 Microphone (STOP) (MAIL!BOX) 10 (MEMO/2WAY!REC) 31 5. Operating the Answering Device Recording a telephone conversation The user may record a telephone conversation. 1 During the conversation, open the station key panel and press (MEMO/2WAY!REC). 2 To stop recording, Press (MEMO/2WAY!REC) or (STOP). or Hang up after the conversation. Station key panel Note: •This feature can also be used with the mailbox feature. To record in a specific mailbox, you must first select the mailbox, by pressing (MAIL!BOX). •While recording a conversation on one line, even if an incoming call arrives on the other line set to ANS/FAX or FAX mode, the unit will not answer automatically. If you answer the second call after placing the first call on hold, the unit will stop recording. •While sending or receiving fax messages on one line, you cannot record a conversation on the other line. •There may be regulations in your area (state) concerning the manner in which 2-way telephone conversations may be recorded. So you should inform the other party that the conversation is being recorded. Consult your local telephone company for further information. (STOP) (MAIL!BOX) (MEMO/2WAY!REC) 32 6. Copier Function Making a copy 1 Insert the documents FACE DOWN. •The unit can make a copy of up to 15 sheets of paper at a time. 2 Press (COPY). •The unit will start copying. To stop copying halfway Press (STOP). •The unit will stop copying and eject the documents. Note: •Any transmittable document can be copied (see page 25). •When copying, the unit will automatically select FINE resolution. •You can make or receive a voice call while making a copy. FACE DOWN (STOP) (COPY) 1 2 3 4 5 6 7 8 9 10 33 7. Automatic Dialing The unit’s memory allows you to use both one-touch dialing and speed dialing for rapid access to your most frequently dialed numbers. One-touch dialing: The unit is equipped with 24 direct call stations. The station nos. 1–12 are assigned to the upper stations. The station nos. 13–24 are assigned to the lower stations. Speed dialing: The unit is equipped with 60 additional dialing stations. These stations are assigned to 2-digit numbers (00–59). Storing Tel/Fax numbers 1 Press (MENU) until the following message is displayed. STORE TEL NO. 2 For one-touch dialing: To store the station nos. 1–12, press one of the direct call station keys. To store the station nos. 13–24, press (LOWER), then press one of the direct call station keys. For speed dialing: Press (#), then press the desired 2-digit number (00–59). 3 Enter the phone number up to 30 digits in length. •To enter a hyphen in a phone number, press (HYPHEN) (direct call station 7). 4 Press (START/SET) to store the number. NAME= 5 Enter the station name, up to 10 characters, by following the instructions on page 16. 6 Press (START/SET) to store the station name. •To program other stations, repeat from step 2. 7 Press (STOP) to end the program. (DELETE) (SECRET) (MENU) VOLUME HANDSET/SPEAKER ABC GHI JKL PRS TUV MIC OPER TONE 2-LINE SYSTEM LINE 1 HOLD FILM/PAPER SAVE CALLS ANSWERING NEW MESSAGES ERASE LINE 2 CCOONNFF DEF FLASH MAIL BOX ANS/ FAX TEL ANS/ FAX TEL FAX FAX LINE 1 LINE 2 MNO REDIAL /PAUSE WXY MUTE SP-PHONE STOP COPY START/ SET RECEIVE MODE LINE 1 LINE 2 1 13 2 14 3 15 4 16 LOWER RESOLUTION HEELLPP DIRECTORY MENU 5 17 6 18 7 19 8 20 MAIL BOX 9 21 10 22 11 23 12 24 FILM/PAPER SAVE ON/OFF OOPPEENN Speed dial stations (STOP) (LOWER) (START/SET) (HYPHEN) Direct call stations Helpful hint: To confirm stored phone numbers and station names, print a telephone number list (see page 67). To keep all or portion of the phone number secret Press (SECRET) (direct call station 3) before and after the number you wish to keep secret. •The phone number will not appear on the display and on the telephone number list. •Pressing the SECRET key once counts as two digits. 34 To erase a stored number and station name Press (STOP) in step 3 to clear the phone number. Press (DELETE) (direct call station 6) repeatedly in step 5 until all of the characters are erased. 7. Automatic Dialing Making voice calls using automatic dialing 1 1 Press (SP-PHONE) or lift the handset. •A free line is selected automatically. (LINE!1) (LINE!2) (DIRECTORY) 2 Using one-touch dialing: To dial a station nos. 1–12, press the desired direct call station key. 2 To dial a station nos. 13–24, press (LOWER), then press the desired direct call station key. Using speed dialing: Press (DIRECTORY), then press (#) and 3 the desired 2-digit number (00–59). Note: You may select the line by pressing (LINE!1) or (LINE!2) before lifting the handset or pressing (SP-PHONE). 4 (SP-PHONE) (LOWER) Speed dial stations Direct call stations 5 Transmitting documents using automatic dialing 6 1 Insert the documents FACE DOWN. (DIRECTORY) 2 Using one-touch dialing: To dial a station nos. 1–12, press the desired direct call station key. To dial a station nos. 13–24, press (LOWER), then press the desired direct call station key. Using speed dialing: Press (DIRECTORY), then press (#) and the desired 2-digit number (00–59). FACE DOWN 7 8 Automatic redialing If there is no answer or the line is busy, the unit will automatically redial the number up to 5 times. To cancel redialing, press (STOP). 9 Speed dial stations (LOWER) Direct call stations (STOP) 10 35 7. Automatic Dialing Electronic telephone directory The station names stored in memory will be automatically registered into the electronic telephone directory in alphabetical order. You can make a fax or voice call by selecting the desired station name on the display. If you wish to send a fax, insert the documents into the document feeder first. 1 Press (DIRECTORY). SELECT INDEX 2 Press the dial key in which the first initial of a station name is assigned (see index table below). Example: To search a name with initial ‘‘N’’: Press (6) repeatedly until the first station name with initial ‘‘N’’ is displayed. Press (Å) until the desired name is displayed. (DIRECTORY) FACE DOWN or Press (Ä) or (Å) repeatedly until the desired name is displayed. 3 Press (START/SET). •The unit will select a free line and start dialing. •If a document is fed into the unit, the unit will start transmission. Dial keypad (START/SET) (Ä)/(Å) Dial Index key 11 2 A, B, C, 2 3 D, E, F, 3 4 G, H, I, 4 5 J, K, L, 5 6 M, N, O, 6 Dial Index key 7 P, Q, R, S, 7 8 T, U, V, 8 9 W, X, Y, Z, 9 00 R Other symbols # (Used for speed dialing) 36

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